HIPAA and Privacy Policy

To protect your privacy, you should not submit any information that contains personal healthcare information or personally identifiable information (like name, phone number, email address) regarding your personal situation, as Physician Wellness Company, DBA, The Well Lounge cannot protect the confidentiality of your personal healthcare information or personally identifiable information in such circumstances. Any personal healthcare information or personally identifiable information submitted is done so at your own risk.

Certain health and medical information about you are protected under the Health Insurance Portability and Accountability Act (“HIPAA”) and applicable state law. This information may be provided by you online or offline or may be collected by us from other methods such as through a health care provider. We protect covered health and medical information as we may be required by HIPAA and applicable state law. Similarly, we may use covered health and medical information as permitted by HIPAA and applicable state law.

To read more about our privacy practices regarding health and medical information under HIPAA, please read below. In the event of any conflict between our HIPAA Notice of Privacy Practices and this Website Privacy Statement, the terms of our HIPAA Notice of Privacy Practices shall control.

We will not collect your personally identifiable information unless it has been clearly provided by you. If you decide to sign up for any tools (newsletters, alerts, participate in games, polls, sweepstakes or other activities, participate in forums or blogs, etc), you will need to provide your personally identifiable information to us along with your clear consent for us to use it.

As we do not control third-party websites to which we provide links, the collection and use of your personally identifiable information by such websites shall be subject to the policies and procedures of those third-party websites.

Physician Wellness Company, DBA, The Well Lounge does not sell, rent, release or trade personal customer information to outside parties. Physician Wellness Company, DBA, The Well Lounge reserves the right to disclose the information if necessary to comply with any legal proceedings.

Physician Wellness Company, DBA, The Well Lounge does not sell or distribute healthcare information but may utilize anonymously submitted health data you give voluntarily for surveys, research projects, or data collection.

Physician Wellness Company, DBA, The Well Lounge’s website may use “cookies” to store information about a visit to its website. Cookies are text files stored on your computer which can retain small pieces of information between visits to the website. This way, your personal preferences may be retained between visits. Most web browser software can be configured to refuse cookies or to notify you when a website attempts to send you a cookie.

Physician Wellness Company, DBA, The Well Lounge reserves the right to make changes to its privacy policy without prior notice. Announcements of such changes will be displayed on this website.

Notice of HIPAA Privacy Practices THIS NOTICE DESCRIBES HOW CERTAIN MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. To the extent, we request and obtain any personal healthcare information (“PHI”) about your medical history and current health that may be protected under the Health Insurance Portability and Accountability Act (“HIPAA”) and applicable state law, this Notice of Privacy Practices explains how that information may be used and shared with others. It also explains your privacy rights regarding this information.

Under HIPAA, certain parties that obtain PHI entities are required by law to abide by the terms of this Notice, to make sure that information that identifies you is kept private, and to provide this Notice of our legal duties and practices with respect to PHI about you. We are also required to notify you in the event there is a breach of your health information.

Uses and Disclosures of your Health Information We may use PHI to carry out treatment, payment, and health care operations.

We may use or disclose your health information:

• When required by federal, state, or local law.
• To support public health activities by reporting as required or authorized by state or federal law. These reports may include the reporting of exposure to a communicable disease or risk of spreading a disease or condition.
• To cooperate with law enforcement officials for certain law enforcement purposes as directed by a court order, warrant, criminal subpoena, or other lawful process.
• To report abuse or neglect.
• To support health oversight activities that are authorized by law, such as administrative or criminal investigations, inspections, licensure or disciplinary actions and other similar activities necessary for appropriate oversight of government benefit programs or functions.
• When required by a coroner or medical examiner for the purpose of identifying a deceased person, determining a cause of death or other duties as required by law.
• When necessary to prevent or lessen a serious and imminent threat to the health and safety of a person or the public and the disclosure is to a person reasonably able to prevent or lessen the threat, as consistent with applicable law and standards.
• For judicial or administrative proceedings, in response to a valid court order, administrative order, a grand jury subpoena, or with your written consent.
• For research purposes, with your written authorization or as permitted by law.
• To business associates to perform functions on Physician Wellness Company, DBA, The Well Lounge’s behalf, if the business associate has signed an agreement to protect the confidentiality of the information.

• Use and disclose psychotherapy notes containing your health information (to the extent we hold any).
• Send marketing communications to you. If we receive payment for making a marketing communication, we will state this in the authorization.
• Receive payment in exchange for your health information.

Request an amendment. You have the right to request that the Physician Wellness Company, DBA, and The Well Lounge amend your health information if it is incorrect or incomplete. Requests for amendment of information should be made in writing to Physician Wellness Company, DBA, The Well Lounge, Privacy Office, and you must provide a reason that supports your request to have the information changed. Physician Wellness Company, DBA, The Well Lounge may deny your request for an amendment if the request is not in writing and submitted to the Privacy Office. In addition, we may deny your request if you ask us to amend information that: (a) was not created by Physician Wellness Company, DBA, The Well Lounge (unless the person or entity that created the information is no longer available to make the amendment); (b) is not part of the medical information kept by Physician Wellness Company, DBA, The Well Lounge; (c) is not part of the information you would be permitted to inspect and copy; or (d) is accurate and complete.

Receive an accounting of disclosures. At your request, Physician Wellness Company, DBA, The Well Lounge will provide you with an accounting of disclosures by Physician Wellness Company, DBA, The Well Lounge of your health information during the six years prior to the date of your request. However, such accounting will not include certain disclosures, such as those made: 1) to carry out treatment, payment, or health care operations; 2) directly to you or your personal representatives, or 3) based on your written authorization. If you request more than one accounting within a 12-month period, Physician Wellness Company, DBA, The Well Lounge will charge a reasonable, cost-based fee for each subsequent accounting. Requests for an accounting of disclosures should be made in writing to Physician Wellness Company, DBA, The Well Lounge, Privacy Office.

Exercise right through a personal representative. You may exercise your rights through a personal representative as permitted or required by applicable law. Your personal representative may be required to produce evidence of authority to act on your behalf before that person will be given access to your information or allowed to take any action for you.

Complaints. If you desire further information about your privacy rights, are concerned that we have violated your privacy rights, or disagree with a decision that we made about access to PHI, you may contact our Privacy Officer. You may reach our Privacy Officer at the contact information provided below. You may also file written complaints with the relevant local, state, national, or international privacy agency. We will not retaliate against you if you file a complaint with us or any governmental agency.

Physician Wellness Company, DBA, The Well Lounge Duties.

This Notice is effective beginning May 1, 2022. However, Physician Wellness Company, DBA, The Well Lounge reserves the right to change its privacy practices and this Notice, and to apply the changes to any health information received or maintained by Physician Wellness Company, DBA, The Well Lounge prior to the date of the changes. If the terms of this Notice are changed, a revised version will be available upon request and will be posted in a clear and prominent location. You may access the notice by visiting our website at: www.thewellnewtown.com.